CITY COUNCIL MEMBERS PRESENT:

Mayor John M. "Jay" Donecker

Mayor Pro-Tem John Gentry

Councilman James K. Festerman

Councilman John Henderson Councilman George O. Rucker

Councilman W. Clark Turner

Councilwoman Joan Zdanski

COUNCIL MEMBERS ABSENT:

None

CITY STAFF PRESENT:

D. Kelly Almond, City Manager

Angela G. Stadler, City Clerk

William F. McLeod Jr., City Attorney

Michael J. Pearce, Community Development Director

Donna Setliff, Assistant Community #9; Development Director

Mayor Donecker called the meeting to order at 3:00 P.M. He called upon Dr. Jerry Carter, Pastor of Reidsville Baptist Church, 116 S. Franklin Street, Reidsville, to give the invocation.

Mayor Donecker then asked for a moment of silence for Lewis Williamson, a retiree of the City, who recently passed away.

PLEDGE OF ALLEGIANCE.

The audience then rose to give the Pledge of Allegiance to the flag of the United States of America.

PROCLAMATIONS:

CERTIFICATE OF RECOGNITION FOR THE REIDSVILLE HIGH SCHOOL RAMS MEN’S BASKETBALL TEAM, STATE 2A CHAMPIONS.

As Mayor Donecker made his way to the front, he asked Mayor Pro-Tem Gentry if he would like to say a few words before the certificates were presented. (A COPY OF THE CERTIFICATE OF RECOGNITION IS HEREIN INCORPORATED AND MADE A PART OF THESE MINUTES.)

Mayor Pro-Tem Gentry congratulated Coach Parson, Coach Pass and Coach Gick on such a successful season. The Mayor Pro-Tem added that he would like to also congratulate the young men sitting here on representing Reidsville so well. He said he knows most of them because he has seen them in class. The Mayor Pro-Tem said that we should be proud of every one of these kids -- not just on the basketball court -- but when they also walk down the halls at Reidsville Senior High School. He added to his congratulations, "let’s repeat it next year."

Mayor Donecker asked if Coach Parson would like to say a few words? Coach Parson said that they would like to thank the Council for inviting them today and he knows that the guys really appreciate it. The Coach thanked the players and said that he thought they did a tremendous job representing the school and the City of Reidsville. He said the team had tremendous fan support and that made it feel like it was a community effort. Once again, he thanked the Council and the City of Reidsville for its support of the basketball team and that they do for the school.

Mayor Donecker asked the Coach to introduce each player. Upon each introduction, Mayor Donecker distributed the certificates of recognition to each player as well as to the scorekeeper, manager and the coaches.

Coach Parson then explained to those present that during the year they had played a "blue team/ white team." Throughout the year, all of the players played the same amount of time - four minutes a quarter - and statistics were kept on it. There was never a game where one team outscored the other more than six points, the coach explained. The Greensboro paper made a big deal out of it, noting that Reidsville might have the best two teams in the State. Staff checked into it, and the High School Athletic Association said that these two teams could play each other for a fund-raiser. On May 27th, at 7 p.m., the Blue Team will play the White Team as a fund-raiser. Coach Parson said he told his players in that game, they would then see who the "true" State Champions are.

At the urging of Councilman Rucker, Coach Parson introduced his wife, Deborah, and their children, Paige and Ron. The Coach noted that his wife had helped him coach for over 27 years.

Coach Parson then recognized his assistants, Coach Michael Gick and Coach Curtis Pass. Mayor Pro-Tem Gentry asked the Coach if he also helped Team Manager Dexter Todd learn to sing? The Mayor Pro-Tem noted that Dexter was one of the students who performed at Carnegie Hall when the school choir traveled there recently.

Lastly, Coach Parson said he wanted to thank Principal Tim Eaves for his cooperation and support. The Coach said that when he had spoken with Eaves about the kinds of things that he needed to do, the principal told him to do whatever he needed to do to win.

CERTIFICATE OF APPRECIATION FOR 30-YEAR RETIREE FRANK A. KING OF THE FLEET MAINTENANCE DEPARTMENT.

The Mayor asked City of Reidsville retiree Frank King to come to the front. He then read the certificate of recognition to those in attendance. The Mayor also presented Mr. King with a watch as a gift of appreciation from the City and the City Council. (A COPY OF THE CERTIFICATE OF RECOGNITION IS HEREIN INCORPORATED AND MADE A PART OF THESE MINUTES.)

RECOGNITION OF "NATIONAL PUBLIC WORKS WEEK" MAY 18-24, 2003.

Mayor Donecker then asked Steve Routh, Public Works Director, to approach the front in order to accept a proclamation recognizing National Public Works Week. The Mayor then read the proclamation to those in attendance. (A COPY OF THE PROCLAMATION IS HEREIN INCOPORATED AND MADE A PART OF THESE MINUTES).

Routh thanked the City Council on behalf of his department's regular 52 public works employees, including street, solid waste, water/sewer lines, meter and fleet maintenance, as well as the 19 contract employees. He thanked the Council for its support and said that he knows that they ask a lot of Council sometimes, but they also give the department what it needs in order to get the job done for Council and for the citizens.

City Manager Almond said that he always thought that public works employees are the smartest ones in the bunch because their Public Works Appreciation Week is during budget time when they might need to get some money for something. He said he had lost count of the number of Council members as well as others who had come up to him to comment on what a great job this department has done. He noted that the department had done exceptionally well during this past winter with all of the ice storms. Routh replied that there had been a total of six storm events this past year, more than the City has had in a long time. The City Manager said one of those storms was really bad and you could just take at the City to how better off it is compared to the rest of the Piedmont Triad due to the efforts of the Public Works Department.

City Manager Almond also noted that Director Routh has especially dealt with a lot because of these storms. He explained that Routh has been the primary figure in dealing with FEMA and trying to get reimbursement money. He added that Routh had gone through the records, coordinated meetings as well as the paperwork and because of his efforts, the City of Reidsville would be eligible for a little over $200,000 in reimbursements for cleanup costs from the ice storm. He thanked Steve Routh for his work. Routh replied that regarding the storm event they had been discussing, the best thing that he could do was to step back and let his folks work it out with each other. They coordinated and led the effort, he said, adding that he answered the phone and took complaints.

RECOGNITION OF THE REIDSVILLE APPEARANCE COMMISSION’S "CLEAN SWEEP" CAMPAIGN FOR THE MONTH OF MAY.

Mayor Donecker asked Mr. Mont Graham, member of the Reidsville Appearance Commission, to please step to the front in order to accept the proclamation for the "Clean Sweep" campaign. The Mayor then read the proclamation to those in attendance. (A COPY OF THE PROCLAMATION IS HEREIN INCORPORATED AND MADE A PART OF THESE MINUTES).

Mr. Graham said that the special concern at this time was litter, but it wasn't just for this month or a year but from now on. He added that nothing messes up the community appearance more than litter. Graham then showed everyone the decals that the Appearance Commission has had printed which promotes picking up the litter and throwing it in the trash. He said there would be some at different locations throughout the City as well as at City Hall so people could get them and display them at their local businesses and throughout the community. He thanked the Mayor and Council for their support.

APPROVAL OF THE CONSENT AGENDA.

The Mayor asked if Council members had any Consent Agenda items they wanted to be pulled for individual consideration?

Councilman Festerman said that he would like for Item No. 7, Approval of changes to the speed limit on Richardson Drive, be pulled for discussion.

Mayor Donecker said he would then entertain a motion on the approval of Consent Agenda items No.1-6.

Mayor Pro-Tem Gentry then made the motion, seconded by Councilman Henderson and unanimously approved by Council, to approve Consent Agenda Items No. 1-6.

CONSENT AGENDA ITEM NO. 1 - APPROVAL OF THE APRIL 7, 2003 REGULAR MEETING MINUTES AND THE AUGUST 14, 2002 CLOSED SESSION MEETING MINUTES.

With the approval of Consent Agenda in a 7-0 vote, the Council approved the April 7, 2003 Regular Meeting Minutes and the August 14, 2002 Closed Session Meeting Minutes.

CONSENT AGENDA ITEM NO. 2 - APPROVAL OF THE RESOLUTION SUPPORTING THE ESTABLISHMENT OF A "MAYO RIVER STATE PARK."

With the approval of Consent Agenda in a 7-0 vote, the Council approved the Resolution Supporting the Establishment of a "Mayo River State Park." (A COPY OF THE RESOLUTION IS HEREIN INCORPORATED AND MADE A PART OF THESE MINUTES.)

CONSENT AGENDA ITEM NO. 3-APPROVAL OF A RESOLUTION OF COST AND ORDERING PREPARATION OF PRELIMINARY ASSESSMENT ROLL AND SETTING TIME AND PLACE FOR THE PUBLIC HEARING ON THE ASSESSMENT ROLL TO EXTEND THE CITY’S SEWER SYSTEM ON LINDSEY STREET.

With the approval of Consent Agenda in a 7-0 vote, the Council approved the Resolution Declaring Cost and Ordering Preparation of Preliminary Assessment Roll and Setting Time and Place for the Public Hearing on Preliminary Assessment Roll to extend the City’s Sewer system following the construction of an 8" sewer line and necessary manholes beginning at an existing manhole approximately 155’ northwest of the west end of Lindsey Street, thence 155’ southeast to the west end of Lindsey Street then 415’ east along Lindsey. The public hearing will be held on June 11, 2003 at 3:00 p.m.

A copy of the approved resolution follows:

RESOLUTION DECLARING COST AND ORDERING PREPARATION OF PRELIMINARY ASSESSMENT ROLL, AND SETTING TIME AND PLACE FOR PUBLIC HEARING ON PRELIMINARY ASSESSMENT ROLL

WHEREAS, the sewer system of the City of Reidsville was extended by constructing an 8" sewer line and necessary manholes beginning at an existing manhole approximately 155' northwest of the west end of Lindsey Street, thence 155' southeast to the west end of Lindsey Street then 415' east along Lindsey Street after being ordered by Resolution of the Reidsville City Council duly passed on the 9th day of February, 2000, and has been completed in accordance therewith; and

WHEREAS, the total cost of the project has been computed;

NOW, THEREFORE, BE IT RESOLVED by the Reidsville City Council that:

1. The assessment rate set when the project was undertaken is hereby declared to be $11.00 per front foot.
2. The City Clerk is hereby directed to prepare a Preliminary Assessment Roll showing the individual assessments upon the benefited properties.
3. The City Clerk is hereby directed to make available during regular office hours, in her office, the Preliminary Assessment Roll for public inspection from this day through the 11th day of June, 2003.
4. The Reidsville City Council will hold a public hearing at 3:00 p.m. on the 11th day of June, 2003, at City Council Chambers, 230 W. Morehead Street, Reidsville, for the purpose of hearing all interested persons.
5. The City Clerk is hereby directed to publish the required notice of the public hearing and, no later than 10 days before the public hearing, to mail by first-class mail copies of the notice to the owners of real property listed on the Preliminary Assessment Roll.

Adopted this 13th day of May, 2003.

CONSENT AGENDA ITEM NO. 4 - APPROVAL OF BUDGET AMENDMENT NO. 15.

With approval of Consent Agenda in a 7-0 vote, Council approved Budget Ordinance Amendment No. 15, which follows:

BUDGET ORDINANCE AMENDMENT NO. 15

WHEREAS, the Mayor and City Council of the City of Reidsville adopted a budget ordinance on June 12, 2002 which established revenues and authorized expenditures for fiscal year 2002-2003; and

WHEREAS, since the time of the adoption of said ordinance, it has become necessary to make certain changes in the City's budget to appropriate funds received from the Annie Penn Community Trust for the Recreation and Fire Departments; to appropriate funds received from State Excise Tax for the Police Department; to appropriate a contribution received by the Police Department; to appropriate a contribution received by the Penn House; to appropriate additional revenue for Mother’s Day lunch at the Penn House; to appropriate funds for street improvements on Lincoln and Uhles streets; to appropriate funds for demolition costs; to appropriate funds from the Bea Penn Moore Estate for improvements at the parking area of the Penn House:

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the City of Reidsville that the budget ordinance as adopted on June 12, 2002 is hereby amended as follows;

Section 1. That revenue account no. 11-3612-2000, Annie Penn Community Trust Grant, be increased by $8,897; that revenue account no.10-3491-9004, Annie Penn Community Trust Grant, be increased by $5,590; that revenue account no. 10-3471-0000, Insurance Claim Refund, be increased by $54,000; that revenue account no. 10-3991-000, GF Fund Balance, be increased by $134,500; that revenue account no. 10-3413-2000, State Excise Tax to the Police Department, be increased by $10,000; that revenue account no. 10-3431-7000, Contributions to the Police Department, be increased by $1,000; that revenue account no. 10-3834-8500, Special Revenue Penn House, be increased by $200; that revenue account no. 10-3834-8630, Rent Penn House, be increased by $3,500; that revenue account no. 10-3834-8510, B. Penn Will Endowment, be increased by $15,000:

Section 2. That expense account no. 11-6123-5502, Equipment Annie Penn Trust Grant, be increased by $8,897; that expense account no. 10-4340-5500, Capital Equipment, be increased by $5,590; that expense account no. 10-4710-5500, Equipment, be increased by $54,000; that expense account no. 10-4310-5511, Equipment State Excise Tax, be increased by $8,000; that expense account no. 10-4312-5502, Capital Equipment, be increased by $3,000; that expense account no. 10-6940-2602, Penn House Supplies Grounds, be increased by $200, that expense account no. 10-6140-2605, Catering Supplies, be increased by $3,500; that expense account no.10-4510-5810, Street Improvements Lincoln and Uhles, be increased by $99,500; that expense account no. 10-6140-5500, Capital Items, be increased by $15,000; that expense account no. 10-4350-4400, Demolition Costs, be increased by $35,000:

This the 13th day of May 2003.

CONSENT AGENDA ITEM NO. 5-APPROVAL OF CHANGES TO THE CITY’S SECTION 125 BENEFLEX (CAFETERIA) PLAN.

With approval of Consent Agenda in a 7-0 vote, Council approved the changes to the City’s Section 125 Beneflex (Cafeteria) Plan.

A copy of the memo from the Personnel Director Carolyn Nimmons to City Manager Manager Kelly Almond, describing the changes in the plan follows:

M E M O R A N D U M

TO: D. Kelly Almond, City Manager

FROM: Carolyn R. Nimmons, Personnel Officer

DATE: May 2, 2003

RE: Pre-tax Premium Plan

There have been significant changes in the IRS regulations pertaining to our pre-tax premium plan as well as other plan changes. The changes are as follows:

1. Plan Year was changed in Section 2.18 of the Pre-tax Premium Plan to April 30. IRS requires all elections to be set no later than the day before the elections are effective (start of the new plan year, May 1).
2. The election process was changed to optional/negative using a rejection form in Section 4.04 of the Cafeteria Plan Documents. This allows an eligible employee not to participate under the Pre-tax Premium Plan and have premiums deducted through payroll on an after-tax basis.
3. Cancer was added to the Plan Document, deleted and added again.
4. Section 3.02 of the plan was revised to allow employees under a severance arrangement (meant to cover former employees under the City’s. separation/allowance agreement) to continue medical and dental coverages on a pre-tax basis.
5. Added definition of Compensation, FMLA Leave, Spouse, Military Services Requirement, Electronic Plan Enrollment (if the City ever decides to use this enrollment approach—enrolling online), enhanced Plan Amendment and Termination sections, several additional legal sections, and other sections to the Pre-tax Premium Plan and Medical and Dependent Care Reimbursement Plans.
6. Completely revised and amended the Status Change sections in the Pre-tax Premium Plan and Medical and Dependent Care Reimbursement Plans effective January 1, 2001 to coincide with the new regulations.
7. Changed the claim processing deadline to 30 days in Section 7.07 of the Medical Reimbursement Plan Document.
8. Amended Section 4.04 of the Dependent Care Reimbursement Plan Document to increase the monthly maximums for full-time student and disabled spouses effective January 1, 2003 to the plan year maximum of $5000.
9. General updates to most sections of the Pre-tax Premium Plan and Medical and Dependent Care Reimbursement plans.
   

As you know, Aon Consulting administers our Cafeteria Plan for compliance. Because of the significant changes, Aon Consulting has prepared the attached Certificate of Resolutions. This resolution will need to be approved for signature by the City Council. These official documents will be made part of the Cafeteria Plan administration manual.

If you have any questions please let me know.

Attachment

-End of Memo-

CONSENT AGENDA ITEM NO. 6- Approval of the Parks & Recreation Department's recommendation to lease a ballfield to the Rockingham County Men's Church Softball League.

With approval of Consent Agenda in a 7-0 vote, City Council approved the Parks and Recreation Department’s recommendation to lease a ballfield to the Rockingham County Men’s Church Softball League for $2,000.

-END OF CONSENT AGENDA-

Council then returned to the Consent Agenda item pulled by Councilman Festerman.

CONSENT AGENDA ITEM NO. 7 - APPROVAL OF CHANGES TO THE SPEED LIMIT ON RICHARDSON DRIVE.

Councilman Festerman said that he had been contacted by several residents in that area who have concerns about changing the speed limit. He noted that after visiting the area, he would have to concur with residents who feel that the speed limit should not be changed.

Councilman Festerman explained that he has been reminded that there have been several major accidents in that area. He also cited more traffic congestion due to the building of a funeral home on Richardson as well as many other businesses. This causes many more cars to be coming in and out along this road, he said, adding that what really concerned him are the residents along this road that have to back out or pull onto this road.

The Councilman explained that he understands where the request is coming from and he understands NCDOT’s recommendation. However, he said he would respectfully request that this recommendation not be accepted and the speed limit remain where it is.

Councilman Henderson noted that the average vehicle along this road is already going 40 mph, so if the speed limit is increased, their speed would probably be increased by 10 mph. Mayor Donecker asked did he mean if Council increased the speed limit to 40 mph, then people would probably go 50 mph? Councilman Henderson replied in the affirmative.

Councilman Turner said that he would have to present the other side of the coin. He has to travel that stretch of street at least four times a day and when you are traveling north on Richardson Drive, one has to ride their brakes, he said. It is almost impossible not to go 40 mph along that road, he added.

Mayor Donecker stated that he would entertain a motion on the subject.

Councilman Festerman made the motion to leave the speed limit on Richardson Drive as it is, seconded by Councilman Rucker.

Councilwoman Zdanski added that drivers approaching Reidsville on US 158 are driving in a 45 mph zone and see a sign to reduce speed. However, the sign is higher than the other signs and farther away from the line of vision than most speed limit signs, she explained. She asked that something be done about that and also recommended a Congested Area sign for the area. That way it would make those who are newcomers to the area aware that this is a problem area, the Councilwoman said.

The Mayor asked for a vote on the previous motion.

The motion was then approved in a 6-1 vote with Councilman Turner in opposition.

The Mayor asked that the two suggestions made by Councilwoman Zdanski be duly noted.

PUBLIC HEARINGS.

Consideration of an application to rezone the rear portion of a parcel located on Smith Street, specifically Tax Pin No. 8903-07-59-2556, from Light Industrial to Residential-12. (Z2003-6).

Donna Setliff, Assistant Community Development Director, stepped forward to make the staff report on this issue. Setliff began by saying that Ashmead Pipkin has submitted an application requesting that the rear portion of a parcel on Smith Street be rezoned from Light Industrial (I-1) to Residential-12.

Setliff explained that Mr. Pipkin already has a possible developer who would like to develop this property for residential purposes. The south side of Smith Street is already zoned single-family. The property adjacent to the west is an apartment complex, which could give access from South Scales Street with no access off of Smith Street itself. The property on the east side is vacant. The property to the north actually runs parallel to Industrial Drive; however, there is a creek there that runs between the two so it cannot be accessed the way it is now, she said. Also, there is a 100-year flood plain along this creek, which takes up about 100 foot of this property running along the back property line. The property itself is about 600 feet deep and is approximately 500 feet wide, Setliff said. The tax records show that this parcel is one piece.

Setliff further explained that a lot of times when there is a large tract of land, instead of sending out several tax bills or subdividing parcels, the tax department will combine them all together and send out one tax bill. In this situation, there is a recorded plat on record and Mr. Pipkin has already talked to the tax department about splitting it up and showing how it is actually platted out even though what Council has before them only shows one parcel. Setliff noted that there are actually six parcels involved at this time. Staff checked and these parcels do meet the R-12 zoning both with road frontage and square footage size, she said.

Setliff added that this is a general use application even though it has been indicated to staff that they are looking to develop single-family homes. If for some reason it was developed for multi-family, there is a possibility of having 105 units there. However, the terrain and the issue of the flood plain in the rear would probably not allow this, she added.

Setliff stated that if the parcel is rezoned, all uses of Residential-12 would be allowed. Considering the deterrents, staff does not think it would be good industrial land, she added. Therefore, staff recommends that the rear portion of the parcel be rezoned to R-12. Setliff noted that the Planning Board reviewed this and recommended in favor of rezoning.

Mayor Donecker opened the public hearing on this issue at approximately 3:29 p.m. by asking if there was anyone who wished to speak against this application for rezoning? When no one spoke, the Mayor then asked if there was anyone who wished to speak in favor of this request for rezoning?

Mr. Ash Pipkin, owner of the property, stepped forward and asked the Council to favorably consider this request. He explained that this property has been platted since 1939 into these particular lots, even before it was a part of Reidsville. The flood plain of this parcel is 4.3 acres, he said. There are two acres that are already zoned R-12 and the land across the street is R-12 with all of this particular subdivision being R-12. Pipkin added that there was one other factor that Council should note. He said there is a considerable drop-off from Smith Street down to the creek, so not only is it a flood plain but there is a steep incline which makes it even less desirable to try to do anything more than make it for multi-family.

Pipkin remarked that as he understands the rules, since he has 80-foot frontage on these lots, therefore, he has to have R-12 zoning in order to get the permits. Since he has split zoning, he could reconfigure the subdivision, which is probably between $5,000-$7,000 in expense. These lots are probably worth only $5,000-6000 a piece, and it simply would not pay for him to do this. If the zoning is not changed, the lots would basically sit there, he said.

Pipkin noted that the City is already providing services to this area so it does not require any new cost to the City. It is a developed subdivision and he has sold two lots adjoining this property where the new owners are planning medium-priced houses, which would be a nice addition to the community, he said. Pipkin then thanked the Council.

The Mayor asked if there were any questions? When he received no answer, he then closed the public hearing at approximately 3:31 p.m.

Councilman Turner made the motion, seconded by Mayor Pro-Tem Gentry and unanimously approved by Council to rezone the rear portion of a parcel located on Smith Street, specifically Tax Pin No. 8903-07-59-2556, from Light Industrial to Residential-12.

Consideration of a request to rezone a portion of the property located on Freeway Drive, specifically Tax Pin No. 7994-15-53-3881-00, from Residential Agricultural-20 to Conditional Use Highway Business. (Z2003-7)

Community Development Director Michael Pearce stepped forward to make his staff report. He said this is request from Mr. and Mrs. Carr to rezone a portion of property located on Freeway Drive from Residential-Agricultural (RA-20) to Conditional Use Highway Business (CU-HB). The front 300 feet of this 11-acre property is already zoned HB as is the first four acres along Freeway Drive, he explained. The applicants are requesting an additional 285 feet be rezoned CU-HB and the remainder of the property stay as RA-20.

Pearce explained that this application does not include a request for a Conditional Use Permit so nothing could be developed on this part of the land until they came back and identified the developer, made an application for a permit and got approval from the Planning Board and City Council. He said on the portion of the property that is requested to be rezoned, there are no existing structures. The property to the south is also zoned CU-HB and has the Freeway Crossing Shopping on it. Pearce noted that it is the intent of the applicants to request a rezoning that is compatible with the property to the south.

To the west of this property is piece of land of more than 12.5 acres that is zoned RA-20 and has a residence on it. To the north is another large property that is about 14 acres in size and, while mainly agricultural use, it also has a residence on it. However, of that property, the first 300 feet is zoned Highway Business. Also to the east, across Freeway Drive, it is zoned HB, Pearce said.

The Community Development Director reiterated that this is a rezoning request without the request for a Conditional Use Permit. However, by keeping this three acres residential, it does provide a buffer between any potential commercial use and the residential use to the west, he said. As a matter of fact, if and when this ground is developed as commercial, the developers would have to provide a buffer of trees right at the zoning line, Pearce said. The residential lots to the west would not only have the three acres of residential, but would also have a landscaping buffer as well.

Lastly, Pearce noted that staff recommends approval of this rezoning and Planning Board unanimously agreed with this recommendation.

Mayor Donecker opened the public hearing at approximately 3:35 p.m. by asking if there was anyone who wished to speak against this rezoning request? When no one answered, the Mayor asked for anyone who wished to speak in favor of this request to please come forward.

Ms. Barbara Moore, owner of Town and Country Realty, stepped forward to address City Council. She began by saying that she has been asked to come and represent the Carrs on this matter since they were not able to attend the meeting today. She noted that some of what she had to say might be repetition so she would try to be brief.

She explained that the property is composed of 11 acres and the front 300 feet is zoned Highway Business. The property in back is zoned RA-20. Originally this was a family farm -- home to the Trent family -- and considered a very nice area in which to build expensive homes and perhaps have the potential for very upscale townhouses or condominiums, she said.

Moore said, however, there were two things that came about to change this. First, when U.S. 29 was opened, it did not make it desirable for that usage. Secondly, when Freeway Shopping Center was built it lessened the value of the land for residential purposes. As a result of this, the land is really no longer very attractive for residential development, particularly nicer homes, condominiums and townhouses. With the present situation, if the land is not rezoned, they could anticipate that low-cost housing would be the only type of housing that would be desirable for the area, Ms. Moore said.

Ms. Moore went on to say that these two factors have changed that complexion of the property. Therefore, it has been proposed that 285 feet of the property immediately west of the frontage property be rezoned to CU-HB. This is approximately the point at which the adjacent shopping center received approval for rezoning of CU-HB on the property line, she said. Ms. Moore added that if the Council approved this request, then it would come back about even with Freeway Shopping Center.

Ms. Moore added that the current owners are not financially or physically able at this time to develop the property. So really what is in the best interest is to try to rezone the property to encourage a nice development there that would benefit the City of Reidsville rather than to attract low-cost housing. The current owners have also in the past thought it would not be in the best interest to sell off little portions of this property. They have had several opportunities to do that in the past but they are considering what is best for Reidsville and what is best for their property as a whole, she said. They do not wish to do it "piece meal by piece meal," Ms. Moore stressed.

Ms. Moore said that if the property were rezoned, a developer would have to obtain a Conditional Use Permit before construction of a shopping center would be approved by the Planning Board and City Council. "By rezoning this, you are not giving it away to anything undesirable, you still have control of the property," She said. The Reidsville City Council has already established a precedent for rezoning and developing properties in this area when it approved rezoning of the adjacent property before a potential buyer was identified, she said.

Ms. Moore stressed that the owners are simply requesting equal consideration so that the subject property can be marketed appropriately. She said that since they first made this request last year, they have had a great deal of interest in the property and some potential buyers. Since this property is immediately adjacent to the shopping center, which is already operating successfully, it is the next essential step in the development of this area west of Freeway Drive, she said. Ms. Moore said it is no longer feasible to build residential housing on that portion adjacent to the north property line of the shopping center. Properties on the east of Freeway Drive have been developed and continue to be developed in the area of the owner’s property.

She explained that the development of this property is consistent with the Freeway Drive Corridor Plan, particularly Recommendation 2-8, to "proactively rezone land based on the corridor land use map." She added that it is also consistent with the present goals of the City to promote Freeway Drive as a single entity and approach development decisions in a concerned, assertive manner. Large lot development is emphasized in this plan. Development of properties of Highway Business or with a depth of 300 feet will probably result in a proliferation of strip malls along Freeway Drive, Ms. Moore said, noting that many of these will fail to be in the best interests in the City of Reidsville.

Ms. Moore added that historically, no developer has been interested in developing property along the west side of Freeway Drive between US Hwy 158, Richardson Drive and Sunnycrest Drive when it was zoned HB for 200 feet or later when it was rezoned 300 feet from the property line. A quality developer was finally attracted when the City Council approved rezoning for the shopping center 670 feet on the south boundary line. This was approved in February of 1987 without the owner being required to identify a builder or developer in advance, she noted. However, construction on the shopping center did not begin for almost seven years, she added.

Mayor Donecker interrupted by saying that Council did not need the history on this because this discussion is strictly testimony on the rezoning request. He asked if Ms. Moore was in favor of it? Ms. Moore answered yes. The Mayor added that the Carrs are obviously in favor of it. Ms. Moore agreed. The Mayor noted, therefore, the Council did not need any past history on the matter, only information related to this topic.

Ms. Moore said that the approximate three acres on the back of the property would remain zoned RA-20 and serve as a buffer for the property. She then asked was this statement permissible? The Mayor answered yes. Ms. Moore continued by saying the only home located on that adjacent property is located on more than 12.5 acres at the far side of the property just off of Reid School Road. That home is separated by several acres or approximately 1,000 feet or one-fifth of a mile from the west boundary line of the property for which the rezoning is being requested, she said.

Ms. Moore stated that the home on the property immediately north of the subject property is located on 14 acres. The value of that property will increase significantly as a result of the development of the subject property, she said.

Ms. Moore added that the City of Reidsville and its residents would be the primary beneficiaries of the development of the property. The value of property in this area will increase, thereby, increasing the tax base for the City. Additional jobs will be created that will benefit the residents of Reidsville, she said. If the requested rezoning is not approved, compelling financial considerations may make it necessary for the owners to reveal their decision concerning selling off portions of the property frontage before future offers are received, she said Therefore, Ms. Moore said she hereby requests Council’s consideration on this matter.

Mayor Donecker asked if these was anyone else who wished to speak in favor of this request. When no answer was received, the Mayor closed the public hearing at approximately 3:46 p.m. He then said he would entertain a motion on the subject.

Councilman Turner made the motion, seconded by Councilman Rucker and unanimously approved by Council, to approve the request to rezone a portion of the property located on Freeway Drive, specifically Tax Pin No. 7994-15-53-3881-00, from Residential Agricultural-20 to Conditional Use Highway Business.

Consideration of a request to rezone 416 W. Harrison Street, specifically Tax Pin No. 8904-06-38-2984, from Residential-6 to Conditional Use Office & Institutional and the issuance of a Conditional Use Permit for various uses.

City Clerk Angela Stadler stated that if there were anyone who wished to speak on this issue so they could be sworn in. The City Clerk then swore in Assistant Community Development Director Donna Setliff and Ms. Kim Rider of the Reidsville YMCA.

Donna Setliff then offered the staff report. She began by saying that the YMCA is requesting that 416 W. Harrison Street be rezoned from Residential-6 to Conditional Use Office and Institutional. They would also like the issuance of a Conditional Use Permit (CUP) for the following uses:

• Automobile parking lots that would be serving the uses of the O & I,
• Churches, synagogues and daycares, schools that are associated with those type of uses
• Clubs, lodges, private, non-profit. Our definition of that would be like the YMCA, the Elks lodges, the Country Club, not clubs considered places of entertainment.
• Dwellings, single family detached
• Offices
• Accessory uses to the above uses

Setliff noted that there is an existing single-family dwelling on the property and the surrounding area is mixed with various offices associated with the hospital. There are also several single-family dwellings within the 400 block of West Harrison Street.

She explained that the area itself is R-6 or Office & Institutional. Over the years, several properties within a three-block area have been rezoned to Office & Institutional. Setliff pointed out that while this property is not within the Historic District, it does abut the Historic District on Maple Avenue.

Setliff explained that previously the YMCA submitted an application to have this property rezoned to a straight O&I rezoning. At the Planning Board public hearing, one property owner had two concerns with the request: (1) that they were having difficulty keeping trash off of their property that was being blown onto it from events that were being held at the YMCA; and (2) just the variety of uses that O & I would allow on this property.

In considering this, the Planning Board denied the request and recommended that the YMCA look at the uses of O&I and consider submitting a Conditional Use Permit application. The one concern that staff has is that with rezoning this piece of property, they are leaving one residential unit as R-12, which could be creating a spot-zoning issue. However, over the years, staff has seen multiple rezoning in this area, and they do expect that at some point the future, the whole block will be O I.

Setliff added that at the Planning Board meeting the question was asked why didn’t staff go ahead and rezone the remaining piece of residential property? She explained that this was an application from an outside source so, therefore, staff does not add properties onto it. It was not recommended by staff to go ahead and rezone that property because it did not come from that particular property owner, she said.

Setliff remarked that the uses they requested when comparing O&I appear appropriate for this property. The applicant listed single-family dwellings and church’s associated accessory uses. These are uses that would be allowed in R-12 or O&I. Therefore, the only additional uses proposed by the Conditional Use Permit would be the private clubs and lodges and the offices. Taking all of this into consideration, staff is recommending approval of the rezoning and the Conditional Use permit, Setliff said. When this was presented to the Planning Board, they concurred with staff and recommended both.

Setliff stated that if Council gives this favorable recommendation, it would need to be done in the form of two motions -- one for the rezoning request and one for the Conditional Use Permit. She added that Council would have to vote on each finding of fact for the Conditional Use Permit.

Mayor Donecker opened the public hearing on this matter at approximately 3:52 p.m. by asking if there was anyone who wished to speak against this request? When no one spoke, he then asked if there was anyone who wished to speak in favor of this request?

Ms. Kim Rider of 504 Main Street, who had been duly sworn in, stepped forward to address Council. She said that in the interest of brevity, the YMCA is in favor of this rezoning and she would be happy to answer any questions.

Mayor Pro-Tem Gentry asked if the YMCA has a planned usage for this? Rider replied that currently the board does not, but the YMCA Board has, however, its long-range plans. She explained that most of the Y's long-range plan concern the change of the physical structure of the building. She added that anyone associated with the YMCA probably knows that they regret giving up part of the property that now has attorney Bill McLeod’s office on it. The YMCA wants to be able to have the opportunity down the road to expand, she said.

Mayor Pro-Tem Gentry said his concern was egress because it is a very bad intersection down there on Maple Avenue. He added there was already a lot of traffic coming out of the offices of Dr. Smith and Dr. DeStefano. He thinks there would be a lot of problems.

The Mayor asked if the YMCA was going to knock down the house for egress? Rider replied not at this time, but the Board could change its mind. She noted that was something that they would have to get permission to do, meaning if they wanted to knock down the house and put a daycare there. Setliff interjected that if it was not part of the listed uses on the Conditional Use Permit, then yes, the YMCA would have to come back and ask for permission.

The Mayor Pro-Tem reiterated that he was concerned with the egress and the intersection there.

With no further comments to be made, the Mayor closed the public hearing at approximately 3:55 p.m.

Councilman Festerman made the motion, seconded by Councilwoman Zdanski to approve the request to rezone 416 W. Harrison Street, specifically Tax Pin No. 8904-06-38-2984, from Residential-6 to Conditional Use Office & Institutional.

Councilman Turner said that he would like to point out that Ms. Williams' niece was at the Planning Board meeting and stated that Ms. Williams (the property owner), who was a dedicated teacher and volunteer in Reidsville, had a desire that that house go to the YMCA. So he believed this would go along with her wishes. He added that it would also mean that when Mr. McLeod was ready to retire, he would already have a good buyer. McLeod replied that he had already thought about that.

Council then unanimously approved the motion.

The findings of fact for the Conditional Use Permit were read by the Mayor as follows:

1. that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved;
   Passed on a 7-0 vote.
2. that the use meets all required conditions and specifications;
   Passed on a 7-0 vote.
3. that the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity;
   Passed on a 7-0 vote.
4. that the location and the character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the Comprehensive Plan for Reidsville and its environs.
   Passed on a 7-0 vote.

Therefore, the motion on the Conditional Use Permit is carried.

The Mayor asked for clarification, if another motion would be needed to show that the Conditional Use Permit has been approved? City Attorney Bill McLeod replied that the approval of the four Findings of Fact takes care of that.

Consideration of a Resolution Directing that the Project Be Undertaken to extend the City water system by constructing approximately 1,561 feet of 6" waterline and appurtenances beginning at the end of a previously petitioned waterline, south edge of Parcel No. 7993-19-52-4049 (702 Robinhood Road), henceforth south along Robinhood Road to the intersection with Linden Road, then west along Linden Road, approximately 315 feet to the west edge of Parcel No. 7993-19-50-3680.

City Manager Kelly Almond stated that the City had received a valid petition for this from 71% of the property owners representing 68% of the front footage. Today's public hearing had been advertised, and staff is now presenting this Resolution Directing that the Project be Undertaken to Council for its approval.

The Mayor opened the public hearing at approximately 3:58 p.m. by asking if there was anyone who wished to speak against this resolution? When no one answered, he then asked if there was anyone who wished to speak in favor of this resolution? Receiving no response, Mayor Donecker closed the public hearing at 3:59 p.m. He then called for a motion.

Councilman Festerman made the motion, seconded by Councilman George Rucker and unanimously approved by Council, to approve the Resolution Directing the Project be Undertaken as it was presented.

The Resolution as approved follows:

RESOLUTION DIRECTING THAT THE PROJECT BE UNDERTAKEN

WHEREAS, on the 7th day of April, 2003, the City Council of the City of Reidsville adopted a Preliminary Assessment Resolution providing for the extension of the City's water system by constructing a 6" water line and appurtenances beginning at the end of a previously petitioned waterline (Petition Date 6/20/02) south edge of Parcel No. 7993-19-52-4049 (702 Robinhood Road) henceforth south along Robinhood Road to the intersection with Linden Road, then west along Linden Road approximately 315 feet to the west edge of Parcel No. 7993-19-50-3680, said extension to be financed by assessment of $9.00 per linear foot against the benefited real property; and (Said petition bore the signatures of 71% of the property owners representing 68% of the front footage)

WHEREAS, the required public hearing has been held after due notice to the public and to the owners of the affected real property;

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Reidsville that:

1. The water system of the City shall be extended by constructing a 6" water line and necessary appurtenances beginning at the end of a previously petitioned waterline (Petition Date 6/20/02) south edge of Parcel No. 7993-19-52-4049 (702 Robinhood Road) henceforth south along Robinhood Road to the intersection with Linden Road, then west along Linden Road approximately 315 feet to the west edge of Parcel No. 7993-19-50-3680 under and by virtue of Article 10, Chapter 160A of the General Statutes of North Carolina and the procedure therein established, and said project is hereby directed to be undertaken.
2. Said project shall be assessed at the rate of $9.00 per front foot against benefiting properties.
3. The assessments herein provided for shall be payable in cash, or if any property owner shall so elect, he shall have the option of paying the assessment in five (5) equal annual installments, said installments to bear interest at the rate of eight percent (8%) per annum.

Adopted the 13th day of May, 2003.

-End of Public Hearings-

After the public hearings, the Mayor called for a ten-minute recess, resuming the meeting at approximately 4:10 p.m.

CONSIDERATION OF RESIDENTIAL CONDEMNATIONS.

A. 712 REID STREET.

Michael Pearce, Community Development Director, stepped forward to deliver the staff report. He stated that staff is requesting permission to cause the demolition of 712 Reid Street. Staff conducted a title search, which showed the owners to be Edward M. and Alphonse R. Morehead, address unknown, and Debra Ann Simmons and Phyllis Morehead Street Shields, who live in Winston-Salem.

He noted that this house was the subject of a condemnation action in 2001 because it was damaged in a fire. At that time, when the City ordered the owners to board it up, staff did not have to come before Council because the owners complied. It was not in a dilapidated condition at that time so staff was not seeking permission to have it demolished.

However, since that time, the property has continued to deteriorate, and staff has been receiving complaints about the property, Pearce said. Therefore, staff is now requesting permission to demolish the house. He noted that the amount of the repairs has increased while the property value has continued to decrease.

Pearce added that the property owners had been given proper notice of the hearing with Code Enforcement, which they did not attend. The property owners were also given proper notice of an Order to remove the dwelling on January 27, 2003. The 90 days to comply with this order expired on April 28, 2003. Pearce noted that the property taxes have not been paid since 1997 and they are $3,225.03 in arrears. Therefore, staff is asking for permission to demolish this structure at this time, he said.

Mayor Donecker asked if there were any questions? None were asked.

Councilman Festerman then made the motion, seconded by Councilman Rucker and unanimously approved by Council, to approve the demolition of the structure at 712 Reid Street at the request of Mr. Pearce.

A copy of the ordinance to demolish as approved follows:

O R D I N A N C E

BE IT THEREFORE RESOLVED:

WHEREAS, on the 16th day of January, 2003 at 9:00 a.m., the Code Enforcement Inspector of Reidsville, North Carolina conducted a hearing on violations of Chapter 4, Article II, Housing Code, Reidsville Code of Ordinances, Section 4.26, for the property located at 712 Reid Street, Reidsville, North Carolina Tax Map No. 8905-14-34-1284-00. The Complaint and Notice of Hearing was delivered by posting said property on December 20, 2002 and by publication in the Reidsville Review on December 26, 2002. Said Complaint and Notice of Hearing was returned undeliverable to the City of Reidsville Department of Community Development. Said owners being Edward M. Morehead, Jr., Alphonse R. Morehead, Debra Ann Simmons and Phyllis Morehead Shields.

WHEREAS, said owners did not appear at said hearing and presented no evidence, and whereas a copy of the Order of the Code Enforcement Inspector was posted on said property on January 28, 2003 and published in the Reidsville Review on January 30, 2003. The Order allowed said owners to demolish and remove the above structure on or before May 12, 2003, and whereas there has been insufficient compliance with said Order in that said structure has not been demolished or removed, and remains dilapidated and unfit for human habitation, and constitutes a public health, safety, and fire hazard;

NOW THEREFORE, pursuant to the Reidsville Code of Ordinances, Section 4-29 (c), the Code Enforcement Inspector of Reidsville, North Carolina is hereby ordered to cause the above structure located at 712 Reid Street, Reidsville, North Carolina, to be demolished and removed, in pending demolition and removal to be placarded said structure as provided by N.C.G. S. 160A443 and Section 4-29 (b) of the Reidsville Code of Ordinances.

This is the 13th day of May, 2003.

B. 102 S. BRANCH STREET.

Community Development Director Pearce began his staff report by saying that staff is requesting permission to cause the demolition of 102 S. Branch Street. He noted that staff has received a number of complaints about this property, which is owned by Samuel R. Archer, who is present today. The owner was given proper notice of a hearing with the Code Enforcement Officer on February 10, 2003, which Mr. Archer did attend.

Pearce said at the hearing, Mr. Archer agreed that substantial repairs were needed and inquired if the building was removed if another one could be built on the same site. So Mr. Archer does understand the serious nature of these violations, Pearce said.

Pearce explained that Mr. Archer was given proper notice of an Order to remove the dwelling by certified mail on February 11, 2003. The 90-day notice expired on May 12, 2003. Tim Warner, Codes Inspector, went by this property today and noticed that while they have removed the chimney and secured the dwelling, it is still in a dilapidated condition, the Community Development Director said. At this point, the value of the repairs actually exceeds the value of the dwelling, Pearce added.

Pearce added that the property taxes have been paid up. He noted that Mr. Archer had came to staff asking for additional time; however, staff could not give that since they had already issued an order. Therefore, he instructed Mr. Archer that the proper thing for him to do would be to appear before Council today.

Pearce said he had also asked Inspector Warner to be here today because the property is in very serious condition. He noted such things as the chimney caving into the house, floor structure problems and so forth. Pearce added that while staff understands that if one throws enough money at a structure, it can be rehabilitated. However, staff has some concerns about this structure and that is why Tim Warner was asked to be here today.

Councilman Festerman asked Code Inspector Warner if removing the chimney was an indication of preparing to tear it down or trying to secure it?

Warner answered that he believed removing the chimney was the first step toward rebuilding. He said that would be the first thing that would have to be done in order to start rebuilding. Warner added that in talking with Mr. Archer, the gentleman stated that he wanted to rebuild it. The time was up, so Warner advised Mr. Archer to hold off until this Council meeting.

Councilman Henderson then asked was Mr. Archer rebuilding or repairing?

Warner stated that the structure would have to meet today’s code. He explained that all of the electrical, plumbing, mechanical and structural systems would have to be brought up to code as if a new house was being built.

Councilman Rucker asked Mr. Archer, who resides at 10220 NC 87, if he was planning to rebuild or was this a step to start tearing it down? Mr. Archer answered that he was planning to rebuild, but he wanted to see what the problems were.

Councilmen Henderson asked what kind of time would it take? Councilman Turner clarified the question by asking how long it would take to do the repairs? Mr. Archer replied about 60-90 more days to do the whole house.

Councilman Festerman said that even though it did not make a difference but was Mr. Archer planning on using it as a rental property or was Mr. Archer planning to live there? Mr. Archer answered that he was planning on using it as a second home.

Councilman Turner asked if Mr. Archer understood what Mr. Warner had said about the home needing new electrical and plumbing? Mr. Archer replied yes. He said the reason he has had problems with this is because he has other rental property that he has been working on that had to be inspected by May 5th so that is why he has not gotten to this property yet.

Councilman Turner asked did Mr. Archer feel that he could rehab this property in 90 days? Mr. Archer said yes. Councilman Rucker asked if Mr. Archer could keep staff informed as he is working on it? Mr. Archer replied yes.

Councilwoman Zdanski said she wanted to make sure that Mr. Archer understood everything that needed to be done. She stated that if she understood Mr. Warner correctly, it seems that Mr. Archer is starting from ground zero, basically starting with the "shell."

Code Inspector Warner remarked that Mr. Archer has a basic shell that would need repairs as well, but Mr. Archer would also need a building permit. Therefore, staff would be doing inspections and would know the progress throughout.

Councilman Zdanski stated that she needed to satisfy herself that Mr. Archer understood that this is a major endeavor. Warner replied that he has tried to persuade Mr. Archer to tear it down, but Mr. Archer really wants to rebuild it.

City Manager Almond asked Mr. Archer if he really thought he could redo this house in 90 days? The City Manager noted that Mr. Archer would need a lot of help in order to get it done.

Councilman Festerman stressed that it was Council’s concern that Mr. Archer may put a lot of money into it and then find that he had to back away from it. He noted that Council loves to see houses rehabilitated, but they would hate to see Mr. Archer put a lot of money into this and then have to walk away from it. Mr. Archer answered that it was not his intention to put a lot of money into this and then walk away from it.

Councilman Turner then made the motion, seconded by Councilman Rucker, to give Mr. Samuel Archer 90 days to rehabilitate the home.

Councilman Henderson interjected that during the 90 days it would be important for Mr. Archer to keep in touch with Building Inspections to make them aware of the progress. Mr. Archer agreed he would.

Councilman Festerman said he has a question for staff. In the past, in some cases, when Council has ordered demolition, they then stayed it for 90 days. He asked what would staff prefer, proceeding now as stated or staying the demolition?

Pearce answered that it depends, but in this case it would put staff in a difficult decision if Council approved the Order and Mr. Archer starting making the repairs. Councilman Festerman asked if Pearce felt comfortable about the way this was proceeding? Pearce replied yes, he felt more comfortable with what Council was doing now.

Councilwoman Zdanski pointed out that it was not only the money that Mr. Archer would be putting into it but the time as well because time is money. Councilman Festerman asked if Mr. Archer has had experience with rehabilitating houses? Mr. Archer answered about 25 years.

Mayor Donecker called for a vote on the previous motion. The motion made by Councilman Turner and seconded by Councilman Rucker was then unanimously approved by Council.

BOARD AND COMMISSION APPOINTMENTS.

City Manager Almond distributed the ballots for the City’s boards and commissions.

PUBLIC COMMENTS ON NON-AGENDA ITEMS.

There were no public comments made on non-agenda items.

CITY MANAGER’S REPORT.

County League Meeting.

City Manager Almond said he would draw Council’s attention to his report in the agenda packet. He noted that City Clerk Angela Stadler or Deputy City Clerk Michelle Smith would be contacting Council to see if they would be able to attend the May 19th meeting of the Rockingham County League of Local Governments meeting.

Asphalt Roller.

The City Manager remarked that during yesterday’s budget work session, the issue of replacing the asphalt roller for $39,000 in next year’s budget had been discussed. He explained that staff has come across that very same roller, almost brand new, through a company that is going bankrupt. Therefore, the City has the opportunity to purchase that roller for $25,000, he said.

City Manager Almond said he is recommending and asking for Council’s approval of a Budget Ordinance Amendment to appropriate $25,000 from the Undesignated Fund Balance in order to buy that roller. He added that it was the same roller, just $14,000 cheaper.

Councilman Turner made the motion, seconded by Councilman Henderson and unanimously approved by Council, to approve a Budget Ordinance Amendment to appropriate $25,000 from the Undesignated Fund Balance in order to purchase the asphalt roller.

Budget Ordinance Amendment No. 16 as approved follows:

BUDGET ORDINANCE AMENDMENT NO. 16

WHEREAS, the Mayor and City Council of the City of Reidsville adopted a budget ordinance on June 12, 2002 which established revenues and authorized expenditures for fiscal year 2002-2003; and

WHEREAS, since the time of the adoption of said ordinance, it has become necessary to make certain changes in the City's budget to appropriate from General Fund fund balance to purchase a new Street Department roller:

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the City of Reidsville that the budget ordinance as adopted on June 12, 2002 is hereby amended as follows;

Section 1. That revenue account no. 10-3991-0000, Fund Balance General Fund, be increased by $25,000;

Section 2. That expense account no. 10-4510-5500, Equipment Street Department, be increased by $25,000:

This the 13th day of May, 2003.

Small Fire Behind City Hall Put Out.

The City Manager then noted that Ms. Setliff had just advised him that there just recently a small fire in the landscaping the back of the building if some were wondering why the fire department was dispatched to City Hall. He added that it was not in the building and that the small fire was now out.

ANNOUNCEMENT OF BOARD AND COMMISSIONS APPOINTMENTS.

City Clerk Angela G. Stadler read the results of the boards and commissions voting. She stated that it was a unanimous vote for the two applicants for the Reidsville Human Relations Commission: Mr. Joe Roach of 415 Roanoke Street and Mr. William C. Hayes of 1065 NC 65 in Wentworth. (COPIES OF THE BALLOTS ARE HEREIN INCORPORATED AND MADE A PART OF THESE MINUTES).

ADDITIONAL COMMENTS FROM CITY MANAGER.

City Manager Almond reminded Council members of the need to set another budget work session. Possible dates that would be acceptable to the majority were considered.

After a brief discussion, Council then agreed that the next Budget Work Session would be held on Friday, June 6, 2003 at 3 p.m. in the First-Floor Conference Room at City Hall.

COUNCIL MEMBER’S REPORTS.

Mayor Pro-Tem Gentry - The Mayor Pro-Tem said that he would like to congratulate Fire Chief David Bracken on receiving his Masters of Divinity Degree.

Councilwoman Zdanski - The Councilwoman stated that she was not able to attend the last meeting of the Historic Preservation Commission. She did help out with the Bike Rodeo that was sponsored by the Chamber and the Kiwanias. The event was held on May 3rd and the kids really enjoyed it. She also reminded everyone that the Chamber Golf tournament was to be held on May 31st and the registration fee is $75.

Councilman Rucker - The Councilman noted that the church league would be leasing the softball field again this year. Dixie Youth baseball and T-ball have already started. He said while he knew the budget was tight, they needed to get these activities, as well as the information regarding the pool, advertised in the paper. Mr. Jim Eastridge, reporter for the Reidsville Review, interjected that these activities could be advertised in the Review’s column that is similar to the Calendar of Events which runs continuously, as space provides. He added that this was free.

Councilman Festerman - No report.

Councilman Turner - No report.

Councilman Henderson - He noted that he did not really have a report but he did want to note that they are currently in the process of recruiting members for the Human Relations Commission. Given the two appointments that were made today, this board now has seven vacancies.

Mayor Donecker - Lastly Mayor Donecker stated that he would like to remind everyone of the Dedication Ceremony of West Plaza Apartments to be held on May 22, 2003, which would be honoring Rev. Marcellus.

Councilman Henderson made the motion to adjourn the meeting, seconded by Mayor Pro-Tem Gentry.

Ms. Brenda Durham, President of the Reidsville Chamber of Commerce, interjected that the Chamber would be happy to advertise the information that Councilman Rucker spoke of as an insert in its newsletter. Mayor Donecker stated that they would have Harry Brown, Parks and Recreation Director, get in touch with Ms. Durham.

Councilman Festerman then made the motion, seconded by Councilman Rucker and unanimously approved by Council, to adjourn at approximately 4:45 p.m.

- Return to Agendas/Minutes -